One of the most frustration situations I come across is when I walk into an existing user of GP only to find they are using Payables Management (PM) as a fancy check writer rather than a tool to manage payables.

I often wish I had a portable soap box to stand on when I say "enter all of your every day and you'll reap all kinds of benefits!"

If you enter ALL…

OK, let's say you use Sales Order Processing (aka SOP, Advanced Invoicing) and you have a posted invoice that you want to void....

Do you A) Void the invoice using Receivables Posted Transactions? or B) Enter a SOP Return?

The Correct Answer is B! If you void the invoice in Receivables you've updated…

You can do it with Smart List!

Create a Financial ~ Account Transaction Smart List Object. Add all the fields you want and enter criteria.

If you want the entire year, add the column…

Title: SACI Users Group: SmartLists
Date: Thursday, February 24, 2011
Time: 2:00 PM - 3:00 PM EST

Space is limited.
Reserve your Webinar seat now at:
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Yesterday I talked about using default GL accounts with Vendors to make entering distributions easier in Payables. If you are not currently doing this, you are wasting time.

How does it work? Any vendor that gets coded to the same GL account number most of the time can store that GL number in the vendor card. Then when you enter a transaction in for that vendor, it’ll enter that GL number in the distribution on the PURCH line automatically!

How can I set it up? Simple pull up a vendor in the…

I suggest the use of the credit card feature to my customers for accepting wires, direct deposits and EFT payments from their customers.

Why the credit card feature? Well, you can setup a “credit card” called “Wire”, mark…

We’ve all been a new user to GP, whether it was last week or over a decade ago. Invariably we all get stuck in the Payables Entry Window or the Receivables Entry Window while trying to code the GL Distribution. If you are still getting hung here occasionally, today’s entry is for you!
To avoid distribution errors, make sure the entry window matches the distribution window. Let’s talk about Payables in this example, keeping in mind Receivables works the exactly same way.
On the Payables entry window, the amount…

Are you backing up before you perform certain key tasks such as year end close, check links, or reconciling (Inventory, AR, AP, not Bank Reconciliation)?????

If not, you are playing with fire.

To be "fire-free" you have 2 options:
1-Perform these tasks first thing in the morning, then the previous nights backup will suffice.
2-Walk to the physical…

There is a great report built into GP, that allows you to enter a date and it’ll show you all the invoices due by that date and how much cash you need to pay these invoices. It's called the Cash Requirements Report.

The catch? You must be using payment terms properly.
1. Use the actual invoice date when entering…